Attorney–Trial Tech Prep Checklist

A courtroom trial technician can only execute as smoothly as the preparation they receive. Use this checklist before and during your trial to ensure seamless communication and presentation.

Before Trial

• Finalize Exhibit List:
  • Number exhibits consistently.
  • Eliminate duplicate or confusing labels.
  • Deliver the final list to your technician in advance.
• Provide Digital Files:
  • Share exhibits in their final format (PDFs, videos, demonstratives).
  • Use a single shared folder structure for easy access.
  • Confirm all files open correctly on the technician’s system.
• Deliver Daily Outlines:
  • Provide witness outlines and planned exhibits at least 24 hours before use.
  • Flag key demonstratives, deposition clips, or complex timelines.
• Identify Critical Moments:
  • Rehearse high-stakes presentations with the technician.
  • Walk through the timing of video clips, callouts, or document highlights.

During Trial

• Use Clear Cues:
  • Refer to exhibits by exact numbers (“Exhibit 12”) instead of vague phrases (“that document”).
  • For video, give specific clip IDs or timestamps.
• Stay in Sync:
  • Establish a discreet cueing system (hand signals, keywords).
  • Stick to rehearsed timing whenever possible.
• Communicate Changes Quickly:
  • Notify the technician of witness order or exhibit changes as soon as they happen.
  • Update digital files promptly to avoid confusion.

Post-Session Review

• Debrief Daily:
  • Review what went smoothly and what needs adjustment.
  • Flag exhibits or clips that will carry over to the next day.
• Update Materials:
  • Provide revised outlines for the following day.
  • Confirm all exhibits used are logged correctly for the record.

Pro Tip: Treat your trial technician like a co-counsel on the technical side. The more information they have, the more seamlessly your case narrative will flow.